Privacy

This notice sets out what we do with information we collect from you, how we use and store it, how you can access it and what you can do if you think standards are not being met. 

Why do we have a privacy notice

As a public authority, we are required to have a Privacy Notice that is compliant with the Data Protection Act 2018 (the ‘Act) and with the Information Commissioner’s Office (ICO) guidance on Privacy Notices.  We are the data controller for the personal information we hold.

What information do we collect about you?

We collect information about you when you register with us for a judicial role, when you complete an application form, the diversity monitoring questionnaire, or provide feedback.  We also collect information from the website using cookies.

Cookies

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information.  This information is used to track visitor use of the website and to compile statistical reports on website activity.  For further information visit:  www.aboutcookies.org or www.allaboutcookies.org.

What is personal data

Personal data is information about you as individual including your name, address, date of birth, email address and telephone number.  It can also include information about your career history, criminal record, professional conduct, financial and tax information, and diversity information.

We will only collect personal data that is relevant for the services we provide.

We will safeguard your data and will only disclose it where it is lawful to do so, or with your consent.

When we ask you for personal data

We will inform you why we need your personal data and ask only for the personal data we need and not collect irrelevant or excessive information.

We will:

  • Protect your personal data and make sure no unauthorised person has access to it
  • Share it with legitimate organisations for legitimate purposes only where appropriate and necessary
  • Make sure we do not keep it longer than is necessary
  • Not make your personal data available for commercial use without your consent
  • Consider your request to correct, stop processing or erase your personal data.

You can withdraw consent at any time, and where relevant, you can lodge a complaint with the supervisory authority, the Information Commissioner’s Office.

How we will use this information

We collect information about you to:

  • Assess your eligibility, process and assess your application for the judicial role you are applying for
  • Communicate with you to notify you of the progress of your application
  • Communicate with you for news about the JABS business (where you have requested this)
  • Communicate new vacancies (where you have requested this)

Additionally, and with your permission, we also collect diversity information, including your nationality, ethnicity, gender, sexual orientation, date of birth, disability and belief or religion.  This information is used to help us identify any issues relating to diversity, inequality, unfairness, discrimination and disadvantage.  This information is not shared with the JABS Board or any other body, and is anonymised and collated as statistics.

Processing your application

The information you provide when you register for our online service is hosted by Hallmark Solutions Ltd, Unit 14 McKibbin House, Eastbank Road, Carryduff, Northern Ireland, BT8 8ED.  This company does not retain, share, store or use personally identifiable information with any other organisation.

Who will the information be shared with

If you are invited to interview we have a duty under the Judiciary and Courts (Scotland) Act 2008 to ensure that candidates are of good character and conduct, in order to assess this we may share some of your personal information including:

  • Your name
  • Address
  • Date of birth
  • Career history
  • Education history

with:

  • The Lord President of the Court of Session;
  • The Sheriffs Principal;
  • The Scottish Legal Complaints Commission;
  • The Faculty of Advocates;
  • The Law Society of Scotland;
  • The Crown Agent;
  • Disclosure Scotland;
  • Police Scotland;
  • Giant Screening Ltd (for social and wider media background checks)
  • Senior President of Tribunals; and
  • President of the Scottish Tribunals

If you are recommended for appointment, we will share your data with Scottish Ministers as outlined in Schedule 1 of the Judiciary and Courts (Scotland) Act 2008.

We may also share personal data in relation to the determination of reasonable adjustments with the Judicial Office for Scotland, if we are asked to do so.

Confidentiality

Section 17 of the Judiciary and Courts (Scotland) Act 2008 provides the statutory framework on confidentiality in relation to judicial appointments.  Disclosure outside of these provisions is unlawful.  When we carry out the consultations, we enclose a copy of this section of the Act with our request.

We know how important it is to protect your privacy and to comply with data protection laws.  We will safeguard your personal data and will only disclose it where it is lawful to do so, or with your consent.

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